Napoleon Series Format and Style Guide
The Napoleon Series has grown into the biggest Napoleonic site on the internet. It has over 100,000 items available for the public to access for free. The Napoleon Series is maintained by a team of international scholars who volunteer their time for free. In addition to the 10,000 pstings on our History Forum, we average about 1,000 new items added to our site every year. Each of these new items is edited and formatted prior to being placed on the Series. This involves hundreds of hours of work every year.
The job of the Napoleon Series editors is to ensure that all papers that we publish meet a minimum standard of research and are placed in the correct format. Checking the spelling and grammar of the paper is the author’s responsibility.
The following guidelines are to be used for all contributions to the Napoleon Series website. This includes articles, book reviews, commentaries and other material. They were developed so that all contributions published by the Napoleon Series will have a uniform look and to minimize the amount of time required to format the papers for the internet. Unless given prior approval by the editor, all papers must follow these guidelines. Those papers that do not follow these guidelines will be sent back to the author for revision.
This guide is not intended to limit the content of anycontribution; rather it is designed to aid authors in properly formatting their articles and to reduce the amount of time spent editing the articles.
Quality of Research and Writing
The Napoleon Series strives to maintain a high level of research and writing. Our standards of research, writing and formatting do not differ greatly from that which would be considered acceptable at any university or professional publication. Please keep in mind that the Napoleon Series has an international audience, which results in many of our readers not being fluent in English. When you write your paper your goal should be to construct a convincing argument based on the quality of your research. The writing style should be clear and concise and not overwhelm the reader with terminology or your vocabulary. Avoid obscure words so the average reader does not have to consult a dictionary when he reads your paper.
All contributions to the Napoleon Series must be in either Word, txt, rtf, or html format. Do not send us the paper as a pdf. We will convert the paper into a pdf for placing on the Napoleon Series.
Please use the following formatting when writing your paper:
Consistency. Do not change your style in your paper. Always:
Line Spacing and Paragraphs: Paragraphs should be single spaced. Do not indent at the beginning of a new paragraph. When you start a new paragraph, double space between the two paragraphs.
Columns and Tables: Do not use columns. Use tables. This is also very effective when you want to show sub-units of an organization.
Justifying Paragraphs: Use left alignment only. Do not justify both margins of your paragraphs.
Font Size and Type: Use 12 font and Arial. Do not change the font size or type anywhere in your paper.
Bold: Only use Bold text for the title of the article or subtitles.
Italics: Keep italicizing to a minimum. We prefer that you italicize foreign words but it is not necessary.
Quotes: If you have a lengthy quote, put it in quotation marks and indent it. Do not change spellings in quoted passages to meet the language requirements of this editorial policy.
Underlining: Do not underline. When showing the title of a book uses italics
Dates: Always spell out the month. Do not use
numbers instead of months. For example:
Abbreviations. Try to avoid using abbreviations. Should you use them, only use the ones listed below. Otherwise, please check with the editor first:
Units: When giving a unit name, you may use the following abbreviations:
Ranks: There are many conventions for the abbreviation of rank and some
Napoleonic forces had ranks that had no equivalent in other armies. As
a general rule, should you abbreviate ranks, always spell it out the
first time you use the
rank. The following abbreviations for rank can be used, however
should you choose to use a different abbreviation, you must use
English Spelling and Usage: American and British Commonwealth English have different spellings and usages. Authors may use either style, however please be Consistent in your spelling.
Names: Where possible give the full name of a person when first used, for example, Benjamin Harding, rather than Captain B Harding
Foreign Language Terms:
Color: Do not use color for either your font or to highlight a table. Keep all text black.
Bullets and Numbers: if you want to use them, keep them simple -- letters or numbers only. Do not use< indentations or tabs with them. The editor will indent them, if needed, when the paper is formatted in html.
Use of Footnotes or Endnotes: Footnotes or endnotes must be included using the footnote function in your word processing program. The specific format is shown further below in this guide. Use footnotes or endnotes for the following:
Illustrations: A picture or a map is often worth 1,000 words. Feel free to put illustrations in your article.
Numbers: Numbers from zero to nine should be written as words, while 10 and above using numbers. Figures with four or more numbers should have commas, such as 1,250 or 235,000 and not 1250 or 235000.
Author’s Biography. A brief biography of the author can appear with the article should the author wish to include it. Please restrict this to no more than two or three sentences, focusing on your area of interest.
The Napoleon Series has the well earned reputation for being the place to go to on the internet for information on our era. As our reputation grows, we must ensure that the quality of our writing stays high. Below are some common areas that we have had problems with in the past.
Copyright is designed to protect the individual’s work and covers
written material, images, photograph, and music. The Napoleon Series
will not knowingly violate copyright. The following are the simplified copyright
Plagiarism is the use of another source’s ideas (including specialized information) or words without stating where you found it, thereby implying they are your own. To avoid plagiarism, cite the information’s source. The Napoleon Series has zero tolerance for plagiarism. Those papers that contain plagiarism will not be published.
Fair Use is a concept set up by
For the purpose of articles for the Napoleon Series, our working guideline is to limit any given quotation to 500 words or 1% of a copyrighted work’s text, whichever is shorter, and to 800 words or 1% of a copyrighted work’s text total in the article although up to 250 words is allowed from short work. A copyrighted image cannot be used without the legal permission of its owner.
We strive for solid, dependable standards of research and, as with any scholarly paper, you must state where you found your information. This establishes the credibility of your paper.
Please remember that
When to cite: You must cite where you found the information in the following cases:
You do not need to cite when:
How to cite:
Bibliography or Sources
Include at the end of your paper, a bibliography. It should contain all sources cited in your paper and be in the same format as the citation. The bibliography should be alphabetized by the first word in the citation,
Tips for Those Who Are not Fluent in English
We welcome and encourage contributions in English from those for whose primary language is not English. As it can be very difficult to edit your work into standard English, we recommend you try the following:
We also welcome papers written in other languages, however we have no capability to translate them into English or to edit them in the language it is written in. Even if your paper is not in English, it still must comply with the formatting instructions and contain citations for your sources.
What Happens Once a Contribution is Submitted?
Authors will receive confirmation that their contribution has been received by the Editor. Once the paper had been reviewed and edited another message will sent to the author advising of probable publication on the website. Authors >will be contacted should their contribution require significant revision before acceptance for publication. Should you have a question or comment on this editorial policy, please contact the Editor at: Contact the Editor
This guide should serve to help contributors in preparing material for publication on the Napoleon Series Website. It will help us to ensure the prompt editing and formatting of your contribution and to ensure consistency in format. When in doubt about a formatting question, authors are encouraged to contact the Editor for clarification.
Placed on the Napoleon Series: August 2007; last updated October 2018